17 Best Webinar Software For All Your Business Needs in 2023
There are so many best webinar software programs you can use for a live or recorded meeting to grow your business. As such, it can become confusing. It is hard to choose the best webinar software.
Where do you even begin? What is the best webinar software? I was in the same predicament, so I decided to help you out. I tried various webinar software programs, and I came up with a list of the 17 Best Webinar Software For All Your Business Needs in 2023.
What is the Best Webinar Software?
BEST FOR: Influencers and course creators who want a platform that has solid integrations and marketing features.
Demio offers a webinar platform that is easy to use. It capitalises on the user interface, which allows creators to publish webinars with no hassle.
With Demio, you can create a webinar where the audience does not have to download anything. The system also provides a long list of the best webinar software tools that will help you get your content to your target market.
Demio is efficient for webinars or online meetings of any kind. The biggest plus of hosting your webinar on Demio is that you can share your recorded live sessions with every participant, even those who didn’t attend your live sessions in the first place.
What I like about Demio is that the creators considered how hard it is to get leads. As a result, Demio has built-in tools where you can get customers. For example, it is possible to feature upcoming events in your blog. From there, people who want to learn will be able to register.
Here is a list of what I like about Demio so far:
- A robust marketing tools and system that includes lead generation and management
- Integration options with various platforms
- There is an option for recorded session videos or live webinar sessions
- Chat options for people who have joined a webinar
The platform also has what the creators call Demand Generation. Not many software platforms offer this. Here, it is possible to generate prospects. You could engage them, get feedback, and also use the platform to build relationships with them.
To streamline the process, you could also segment the users. For example, you can create groups or categories and then put specific users in those buckets.
After doing that, you could send specific marketing materials to these groups. Essentially, you are tailor-fitting your marketing strategy according to the needs of each group.
- Multiple Event Types
You could launch live and on-demand webinars. The platform also allows you to attend a series-type webinar. If you are busy, what you can do is create an automated webinar.
- Multiple integrations
Most webinar software platforms offer integrations with 3rd-party programs, but Demio has a lot. For example, you can integrate it with AWeber, ActiveCampaign. ConvertKit, Keap, and so much more.
- Easy Scheduling
It is easy to set up events and run them only one time. However, you have the option to run them several times if you want. There is also an option to run the webinar content in high-definition video.
If you have an audience that needs exclusive content, you can upload a webinar that they can watch at their most convenient time. If you want to schedule it, you can also run it daily, weekly, and monthly.
The program has a lead generation tool that you can use to gather email addresses. From here, you can send marketing materials that match the needs of a specific target group.
- Starter – costs $49 per month; you have a maximum of 50 attendees and a limit of three hours per session.
- Growth – costs $99 per month; you have a maximum of 150 attendees, and your session has a limit of eight hours.
You can try Demio with its free trial. You got 14 days for free.
BEST FOR: Networking, Live streaming, and Customization
InEvent is a dynamic audio-video solution that has the ability to create, recreate and customize a variety of virtual interactions. Some examples are webinars, live broadcasts, panel discussions, and conferences.
The platform has cutting-edge mobile technology to take your interactions and engagements with your attendees at whole new levels. Examples of these are quizzes, gamification, and interactive newsfeed questions.
Here some of the things it can do:
- Customize the stream with a unique number of options, including chyrons, lower thirds, icons, and background images.
- Align presentations to deliver the perfect view for your presentation.
- Store recordings and download them later as a separate file with playback and download options.
- Get interpreters to do an interpretation with a relay system.
- Eliminate Zoom fatigue by using engagement features.
With InEvent’s Live Studio, you can have a TV-like streaming experience with all devices. It is the audio-visual solution you need to go beyond your events and webinars interactions.
- Real-time content editing on live streams
The InEvent Live Studio creates a professional studio for your most demanding and premium broadcasts, using state of the art technology to deliver perfect picture video streaming and a high level of control.
- Audio Live Interpretation
With platform live stream you can have as many audio channels as you need. InEvent also supports hundreds of available language options.
Users can select their preferred language from the player and enjoy the experience in their native language, including a sign language picture in picture option.
- Sync with different Integrations
With InEvent, you can get connected with systems to deliver premium experiences to your attendees. InEvent is compatible with a range of integrations such as Zapier, Microsoft Dynamics, SAP Cloud, Marketo, Salesforce, and HubSpot.
- Interactive screens
Using InEvent’s projection, the screens of your event can be enabled to automatically display the latest information on the various interactions that are happening at the event. For example, you can check participants who checked in, questions and polls made in the rooms, messages placed on the news feed, etc.
- V&H Advanced – costs $9,990 per year; you will get access to the Live Studio, RTMP Streaming, and Simulated Live Streaming.
- V&H Full – the price depends on what you need; contact the company for more details.
There is no free trial for the software program. You must book a meeting to see it in action.
BEST FOR: Content creators who want an all-in-one webinar platform.
Livestorm is one of those software platforms that provide both tools and online meeting tools.
One thing that sticks out is that it is an all-in-one platform. It is the right webinar software for sales. I love what the founders did to it, as you could host any type of online meeting that you want.
For example, you can record a video and then launch it as a webinar. The audience will not watch you live, but you can create it only to watch the video at a specific time.
Because of this, you could take advantage of the FOMO or fear-of-missing-out marketing tactic. If the automated webinars you make are only accessible on specific dates, the person has no choice but to register now.
The tools here also allow you to create what we call an on-demand training session. So, for example, a user could get into the system after registration and then watch the webinar at any time.
One gripe I have is that it does not have a robust marketing platform. Sure, you can create pages and sign-up areas, but it does not have a lot of integration options like what Demio offers.
In 2023, you can leverage Livestorm’s potential to host customer training sessions and educational webinars on the go. Apart from their visual experience, this software helps small businesses promote and automate their marketing campaigns effectively.
Livestorm is excellent for businesses that are looking to host live events for their product demo and sales.
- Online Meetings
Use the webinar features to conduct live meetings and video conferencing with your team members. You can also use it to meet with clients and customers. With this feature, you can create a link that people click, and then they will get to the meeting without dialling in.
- Webinar Software
The webinar features allow you to create registration pages and send emails to your participants. It also includes powerful analytics software to help you understand your audiences. In addition, you and your participants do not need to provide credit card numbers to make it work.
- Virtual Events
With Livestorm, you can organise an event online and have people join. It does have an end-to-end platform where people from all over the world can participate in your live event. Participants do not need to install any software.
To make it more convenient for you, you could record your webinar and launch it on the platform. Attendees would register and watch it at their convenience. It is up to you to schedule the event. You can also set the webinar on auto-pilot.
- Free – free for life, but there are limitations. In this plan, your limit is only ten attendees per event. Despite this, you have access to all the features.
- Starter – costs $115 per month; the maximum is 100 attendees per session. You can bump this up but pay a higher rate. For example, you will pay more than $200 per month if your target is 1,000 participants.
- Enterprise – you need to contact them to determine the price. This plan has advanced features like SAML SSO, dedicated training experts, and floating licenses.
There is no free trial with Livestorm, but what you get is a free-for-life account. So if you want, you can get Livestorm for free now at no cost and enjoy all its features. However, there is a limit on the number of attendees.
BEST FOR: People who want an all-in-one platform with the option to engage via live chat.
Webinar meetings held using WebinarJam are for a large group of audiences, and its features like live chat and live insights are helpful to make every live webinar engaging.
Large businesses mostly use this software, and its webinar tools are for business purposes.
- High-Definition On All Devices
No matter what device your attendee is using, the webinar is going to be in HD. This feature is excellent because low-quality videos make people leave the webinar. Therefore, during the webinar registration, a participant would expect nothing less than broadcast quality.
- Live Chat
People who attend webinars want to speak or ask questions. Most of the time, you would only find a chat feature in a web conferencing software program.
With its webinar software tools, your attendees could “raise” their hands to ask questions. This feature works best only if the webinar is a live session. There is also a private commenting area plus moderation capabilities.
- Automated Recordings
If you do not want to host a live webinar, you can record and schedule a webinar and then ask your participants to join once the planned session is live.
If you want, you can also launch a live webinar and then tell the system to record the live webinar. From there, you can launch the recorded webinar and get more participants in the schedules you desire.
- Flexible Scheduling
You can host a live webinar now or schedule it later or some other time. You also have the flexibility to launch the webinar on various dates and times so your participants can choose which schedule they want to attend.
- Basic – costs $499 per year; you would have access to automated webinars. It also gives you access to on-demand webinars. Your limit is two hours only. At this plan, there is no limit to the number of webinars you can host.
- Professional – costs $699 per year; this plan unlocks four hosts and increases your webinar duration to three hours.
- Enterprise – costs $999 per year; now, you can have up to six hosts in the web conferencing software. In addition, the cap for the webinar length is four hours, and you now have an always-on live room.
WebinarJam does not offer a free trial. However, you can register with a 30-day money-back guarantee.
BEST FOR: People who want to record live sessions and archive them for later use.
EasyWebinar focuses on delivering automated tools that can help any business sustain and thrive using its software. This software can help you from acquiring a lead to converting that lead into a customer.
EasyWebinar can quickly help you spread your message through live, simple, and effective webinars.
- No Delay
The best webinar platforms offer stability. EasyWebinar provides users with a dependable hosting platform. The webinars will have no lag time, and all your participants can watch without delay. It is the closest to real-time screaming that one could get.
- High-Quality Videos
The images and videos that your attendees stream are high-definition. This feature is vital because pixelated and blurry images send users away. Bad quality makes your audiences ask for a refund, and you do not like that.
- Real-Time Chat
The best webinar tools have a chat function. With EasyWebinar, you can chat with your attendees live. Although this feature could be cumbersome, it does help when you have a question-and-answer segment in your session. In addition, the live chat uses standards, so your attendees can use emojis if they want to. The feature also allows you to send links.
- Recording and Archives
You can record a live session and then release it later on. Some webinar platforms do not allow you to do this. What happens is after a live session, that session is gone. With this feature, you can reuse your material as you please.
- Standard – costs $78 per month; no limit is 100 attendees, and they can all attend simultaneously. You also get the Facebook live & YouTube live streaming support.
- Pro – costs $78 per month; you now have a maximum of 500 attendees, and you can also create a custom field for your webinar registration.
- Enterprise – costs $78 per month; your limit is 2000 attendees, plus you will get access to webinar features and coaching. It is the complete suite package where you can create on-demand webinars and automated webinars.
EasyWebinar offers a 14-day free trial period for its new users.
BEST FOR: People who need webinar software programs that have robust analytics and marketing integration.
BigMarker is famous for hosting huge webinars, and a lot of brands trust them for various reasons. Their ability to publish branded and interactive webinars with automated marketing systems makes them stand apart from most webinar platforms.
One limitation of BigMarker is the number of integrations for its Starter plan.
But apart from the integrations, every feature makes this webinar software a class apart from the others.
- Robust Webinar Software
You can create webinar sessions for large audiences. The tool is not merely a beefed-up online meeting software. You can choose the format type of your webinar. For example, you can release a live or recorded one.
The software program offers advanced features like security. So you do not have to worry about hacking and all that.
- Virtual Events Platform
You can use the software to launch a virtual event, such as a presentation. There are at least 15 presets by which you could present your virtual event.
The beauty of this platform is that you can customize the show. For example, you can change the colors to make it look like you own the platform.
- Hybrid Events
The platform gives you a virtual option. What this means is that people can stream the content and still engage with you.
Because of this, you can reach more people. In addition, your attendees would have a positive experience and stream your webinar content no matter where they are.
The system also guarantees a mobile-first experience. What this means is that the webinar will play according to the device of the user. In short, the user is not going to use a specific browser. As such, the audience is going to have a personalized experience.
- Marketing and Integration
You could integrate several software platforms like ActiveCampaign, HubSpot, and Salesforce. Because of this, you can easily use the software for marketing your webinar to many people. You no longer have to think about selling your webinar manually.
- Starter – costs $79 per month; your limit is 100 attendees. In addition, the plan gives you access to automated webinars, Facebook and YouTube Live, and on-demand webinars.
- Elite – costs $159 per month; you now have a limit of 500 attendees. Two people can now host the webinar and function as admins. In addition, the webinar features now include a series and evergreen webinars.
- Premier – costs $299 per month; the limit is 1,000 attendees with three licenses for hosts.
- White Label – no price; you have to contact the company for special pricing. This plan gives you access to special webinar tools like white-label landing pages.
BigMarker has no free trial. You can try BigMarker for free for seven days.
BEST FOR: People who want a lot of features but with a lower cost for longer subscriptions.
EverWebinar is a webinar platform created by WebinarJam creators. But it is sold separately and has its features, pricing, and functionality.
EverWebinar, as a software program, is known for its automation tools, and it focuses on helping you make more money for your businesses by doing interactive webinars.
EverWebinar is perfect for small to mid-sized businesses looking to generate leads and convert them into sales through webinars.
This webinar software is an all-in-one solution for small businesses to run their webinars and marketing campaigns on complete autopilot.
It has analysis tools where you can do split tests, track performance, and show active offers.
- High-Definition Videos
Regardless of the device that your audience is using, they will not experience pixelation. One of this software platform’s webinar features is it transmits data so fast. As such, your viewers would receive signals consistently.
I have to point out here that the video you upload must also be HD. If it isn’t, there is nothing that EverWebinar can do about it. Also, if you are streaming live, then you must also have a reliable ISP.
EverWebinar is one of the best webinar software platforms because you have the option to schedule your sessions.
Some webinar programs only allow you to do a live session or schedule one session. With this platform, you have the option to schedule a recurring webinar, which makes it seem like you are offering a coaching program where people could choose a schedule.
- On-Demand Webinars
With this platform, you can launch on-demand webinars. What this means is that your viewers can join at any time. They can join if they are late, and they also have the option to watch a reply.
An on-demand system like this allows you to create automated webinars. Then, the viewers can watch and play the webinar at any time they want.
- Browser-Based Webinar
The best webinar platforms must have browser compatibility and mobile-first infrastructure. The old webinar programs typically require viewers to install a software program. As such, content creators may lose audiences because people dislike installing things on their devices.
With EverWebinar, the viewer does not have to install anything. All he has to do is click on the meeting link, and then he can watch the webinar from a browser.
- Monthly Plan – costs $99 per month.
- Annual Plan – costs $42 per month but billed annually.
- Biennial Plan – $34 per month, but billed every two years.
All the plans have the same features and limits. The only difference is the cost. But, of course, you will pay lower if you pay for a more extended subscription.
EverWebinar is available for a free trial. It also has a 30-day money-back guarantee.
BEST FOR: Content creators who need other presenters in their webinars.
WebinarNinja is genuinely one of the best webinar software solutions for any business. You can create your webinars from scratch within one minute by using WebinarNinja. This software is pretty swift, sleek, and solution-oriented.
- Live Webinars
Host your webinar like speaking in a meeting. The live webinar allows you to schedule something like a conference with its advanced video conferencing tool. It is a video conferencing software. The beauty of the platform is that you can choose which part of your screen to show.
Because of this, it would be easy to transition from one screen to another. There is no need to worry about fumbling while doing so.
- Automated Webinars
The best webinar software platforms provide flexibility. For example, with Webinar Ninja, you have the option to upload a pre-recorded webinar.
Your viewers can watch the sessions according to the schedules you pick. You have the option to give them scheduled access or instant access, or both upon the webinar registration.
- Multi-Session Webinar
Sometimes, it is not enough to share content in one sitting. Instead, you need to split your content into several sessions.
With Webinar Ninja, you can do this, and your viewers do not have to go through registration again. Instead, you can set up a series of webinars, and all they have to do is attend.
- Hybrid Webinars
A hybrid webinar means that you can engage with your audience with recorded and live content simultaneously. For example, you could take a break and then play a recorded webinar. Then, you can chat with them while the recording is playing.
- Starter – costs $39 per month; your limit is only 100 attendees and two additional presenters.
- Pro – costs $79 per month; the limit is now 3000 attendees with four additional presenters. The maximum length of the webinar is four hours.
- Plus – it costs $129 per month; 500 people can attend your webinar, and you can host a session for six hours.
- Power – costs $199 per month; you can invite 1,000 participants and teach for eight hours. In addition, you can add up to 10 additional presenters.
Webinar Ninja has a free trial where you can test the program’s capabilities.
9. Vimeo LiveStream
BEST FOR: Companies that often host training sessions.
LiveStream is a webinar platform acquired by Vimeo in 2017, and they provide services to prominent brands like Linkedin, Nikon, and Deloitte. In addition, they have an established server base to host a webinar of any size.
- Privacy Features
You can set your webinar recording in private or public mode. What this means is you can privatize the access to your sessions to a handful of people only.
Apart from this, it has webinar tools by which you can control the privacy of communications within your company.
You can monetize the webinars with pay-per-view, apps, and subscriptions. Most of the time, the only way to monetize a webinar is through a one-time registration process. With Vimeo LiveStream, you can create webinars that people pay regularly.
- White Label
The best webinar software platforms must allow you to customize your pages and players. Unfortunately, it is something that many platforms rarely offer.
With this one, you can customize your live player, your branded apps, and so much more. Your webinar would look like you created your software program for it.
Simulcasting means that you have unlimited access to everything. There’s no limit to the number of events you can launch. There’s also no limit to the number of viewers that can join your webinar.
Most webinar platforms offer a limitation, and you have to upgrade to get more. With this one, you do not have to worry about these upgrades. Furthermore, since there’s no limit to the webinar participants, there is no limit to the revenue you can get per session.
There’s only one price point for this which is $75 per month. With this plan, you can have unlimited live streaming services and up to 7 terabytes of video storage. If you need more, you have to contact support for a special kind of pricing.
Vimeo Livestream has no free trial. Instead, you need to register and start paying once you subscribe to the service.
10. Adobe Connect
BEST FOR: Content creators who also want to reach out to those with impairments.
Adobe Connect is the best webinar software for one-to-one virtual meetings and training sessions. Being an Adobe product, this webinar platform has an excellent reputation for providing impeccable service for its users.
Adobe Connect lets you document, share, and collaborate with people in your meetings, and it is an excellent tool for single hosts who wanna have complete control of their webinars.
- Inclusion of Everyone
Adobe has technology you can use to reach out to people who have impairments. For example, you can ask people with visual, auditory and mobility impairments to join your webinars.
It is also easier to join a webinar. Your audience does not have to download and install any software. All they have to do is click on your invitation link, and they can watch the webinar from a browser.
- End-to-end campaign management
The software has features where you can create campaigns and registration forms. You can also analyze the conversion rate and performance of your landing pages.
You can enable interactive content to make the webinar a blend between instructor-led and student immersed sessions.
- Different Platforms
Adobe uses three different platforms. One is for learning where you can teach students. The other platform is for webinars where you can record sessions and ask people to participate. The last is a meeting platform where he can host online meetings with your employees or team members.
- Free – great for small meetings; you will not have access to a webinar tool or software, but only the live meeting program.
- Meetings – price starts at $50 per month; Adobe Charges per host, and your limit is 25 participants.
- Webinar and Learning – costs $130 per month; you can have up to 1500 participants, and you will now have access to various tools.
Adobe Connect has a free trial, but the site does not say how long.
BEST FOR: People who focus on pre-recorded events.
GoToWebinar is one of the most reliable, hassle-free, and simple webinar software solutions on this list. It has proven to focus on reaching more people and helping you grow your business.
To date, they have hosted close to 3 million webinars. In addition, with the purchase of GoToWebinar, you get access to the GoToStage webinar platform and GoToCast webinar software, which can host up to 100k attendees.
- Pre-recorded Events
What you have here is a good webinar recording solution because you can pre-record your webinars and then launch them later. Despite being recorded, it has the look and feel of a live event.
You can have up to 3000 attendees for each session. There is no need to download and install a software program. All your audiences can access your webinar from their browsers.
- Engagement and Conversion
Even if you have recorded webinars, you can watch how your audience is reacting and engaging. For life webinars, you can also have multiple presenters.
If you want, you can add polls in surveys in your webinars. You can also create interactive bolts and tell your audience to raise their hands if they have questions.
- Webinar Analytics
After the webinar, you can check how many people attended your session. From the analytics dashboard, you can see how engaged guests are. You can download the reports for your perusal later.
The system also has a source tracking process where you can determine where your audiences are. This way, you can check whether your ads or social media campaigns are working for you.
- Starter – costs $89 per month; one channel page only.
- Pro – costs $199 per month; three-channel pages only.
- Plus – it costs $429 per month with a maximum of five channels for your pages.
All plans have the same access to features.
GoTo Webinar has a free trial for seven days. It also has no pricing. You need to register to the Starter plan to start using it.
BEST FOR: People who want to stream on other social media platforms like YouTube and Vimeo.
LiveWebinar is the best webinar software for Mac users because it works well on Safari. This webinar software is easy to access and is entirely worth the price.
LiveWebinar is known for its ability to boost engagement for your webinars by screen sharing, live video streaming, and webinar pre-recording.
They claim that leading brands and businesses use LiveWebinar due to its real-time communication technology to get excellent results. Their homepage is full of testimonials and certainly emphasizes the point that it is indeed one of the best webinar software for any business needs in 2023.
- Screen Sharing and Storage
You can share your screen with your audience. As such, you can do a real-time presentation to your audiences from your desktop.
The software also provides you with a storage facility. You can store your files in the system and use them entirely later only when you are presenting. Thus, it works like a personal cloud for your files.
- Live Streaming Software
You can broadcast your webinar on YouTube, Facebook, Vimeo, and Periscope with this software platform. It’s like one of those hybrid webinars where people can join you even if they don’t have a link to your webinar.
- WhiteBoard Software
One webinar solution that I like about this is the whiteboard. It is a program where you can draw or write on a document that shows on your videos. On top of that, your participants can also join and draw and present from their desktops.
- Integrations With Other 3rd-Party Software
There’s almost no limit to the possibilities of integration with this software. You can integrate it with MailChimp, Campaign Monitor, Zapier, Mailerlite, HubSpot, and many other platforms.
The benefit of integration is that you can take advantage of the power of other software programs that this webinar platform does not have. As such, you can market your webinar instead of just relying on what the software can provide.
- Free – this plan is free for life, but you have a limitation of five attendees only. The maximum number of hours of recordings is only two hours.
- Pro – costs $11.99 per month; Limit is now 100 attendees and six hours of recordings for your webinars. In addition, you can create sub-accounts and use YouTube and Vimeo players on your webinars.
- Business – costs $11.99 per month; The limit is 500 attendees and eight hours of recordings. In addition, you can now track participants and send as many as 1000 email invitations every 24 hours.
There is no free trial, but there is a free plan that you can get now to get started.
BEST FOR: Big companies that host extensive webinars and online meetings.
BlueJeans is a suite of webinar software solutions. In addition, it offers multiple tools like BlueJeans Meetings and BlueJeans Events, which can host large webinars on the go.
On the one hand, you’ve BlueJeans meetings, which helps you set up neat and straightforward webinars. Its one-touch meeting experience allows people to connect from anywhere on any device.
BlueJeans can host a webinar for up to 50,000 attendees. This webinar platform is best for hosting online training, educational classes, and promotion of courses.
- Virtual Meetings
Big Blue jeans, you can host live meetings or live webinars. The system has Dolby Voice and an enhanced view to display up to 25 images of attendees. You can also have virtual backgrounds if you want so that you can eliminate distractions.
- Virtual Events
It is a feature for hosting webinars where you can invite up to 150,000 attendees. The system allows you to do question and answer, polls, and meeting controls. It is excellent for town halls and large company meetings and webcasts.
- Video Conferencing
It is a feature where you can do these video conferences among people who are in different locations. BlueJeans has video conferencing hardware that you can buy. You have to outfit your company with this hardware to be able to use the system.
- Team Rooms
It is a specific feature that refers to BlueJeans Gateway. In addition, there is a cloud video inter pop solution to do video meetings in conference rooms between employees.
- Webinars – costs $99 per month; you can host a webinar with an unlimited number of participants. However, you will feel more money the more participants that you have. The most extended version of your webinar for this plan is only two hours.
- Large-Scale Video Events – no price; with this plan, you can have up to 150,000 attendees. However, these attendees can only view, but they cannot become presenters.
BlueJeans does not have any free plan or free trial. You have to buy the basic plan if you want to use their system.
BEST FOR: People who are just starting. It allows you to launch a webinar for free.
MyOwnConference is suitable for all browsers and is an excellent option for cheap webinar collaborations. In addition, it offers a dashboard view to look at multiple webinars in one place.
Generally, people who own small businesses and host small webinars should use MyOwnConference as their webinar tool, and it can certainly keep up to their expectations.
- Access Anywhere
There is no need to install a software program to use the system. You can create your webinar no matter where you are, and your audiences can also attend no matter what device they are using.
- Simple Interface
It is easy to start a webinar because the system has an interface that is easy to use. Since you don’t have to install anything, you just have to toggle some buttons and add some details on your web in your schedules.
- Email Sequences
Apart from creating a landing page, you can set up automated email responses to your webinar enrollees. You can also send email invitations to people, plus reminders to those who have already registered in the webinar.
- Multiple Speakers
If you are hosting a group webinar, you can add ten presenters for a collaborative experience. In this system, even attendees can become presenters if they question or want to say something.
- Free Plan – the free plan provides you with a maximum of 20 attendees. You can use up to three cameras in your webinar, and you can also do several like simultaneous webinars, ad hoc webinars, but not recorded webinars.
- Paid Plan – the cost varies for the paid plan. It starts at 30 euros with 60 maximum attendees. You can use up to 10 cameras in your webinar, and you will have a storage of 5 gigabytes of storage. The entire recording duration is 10 hours only.
MyOwnConference has no free trial, but it is free for life. So get it now and upgrade later if you need to expand your business.
BEST FOR: Businesses that need to host one-on-one and team meetings.
Zoom is known for its better HD video and audio quality, screen sharing, and app sharing features. Be it team discussions, virtual conferences, (or) educational seminars. Zoom became everybody’s first choice during the lockdown.
The chat feature allows you to start a Zoom meeting with a single click. You no longer have to set up a webinar to invite attendees. Instead, you can share your meeting recordings on the chat platform and archive the chat messages in your storage.
- Zoom Phone
It is a feature where you and your team members can go on a phone call instead of a webinar. The Zoom phone is like Zoom video meetings, but people have to dial in the conference instead of clicking on a link.
- Video Webinars
It is the leading webinar platform of Zoom, where you can ask 50,000 people to attend your webinar. You can also grow your audience by live streaming your webinar on YouTube or Facebook.
This program allows you to change your backgrounds into virtual ones, add studio effects, and suppress the noise from where you are to make the presentation more professional.
- Free – free for life; you have a limit of 100 participants and up to 40 minutes of unlimited group meetings. For one-on-one sessions, the limit is 30 hours only.
- Pro – costs $14.99 per month; you can host up to 100 participants but increase it to 1000 attendees. The group meetings can last up to 30 hours, and you will also get social media streaming features.
- Business – costs $19.99 per month; your limit now is 300 participants, and you can use the single sign-on feature. In addition, you can record the webinar transcripts, manage your domains, and add your company branding in meetings.
There is no free trial for Zoom, but it does offer a free-for-life plan.
16. GetResponse Webinar Platforms
BEST FOR: Affiliate markers and product creators who also need a robust email marketing platform.
GetRespone is a marketing platform for webinars. They have an email platform for users who want to get the best of their audience and scale up their online businesses.
- Payment System
You can integrate payment systems into your webinar funnel. You no longer have to worry about setting up your payment processing system or gateway from your landing pages.
- Email Marketing
GetResponse is primarily an email and webinar marketing software. So regardless of the plan that you get, you have access to email marketing platforms where you can automate what you send and gather email addresses from your followers.
The autoresponder is a robust system of automated answers to people who register for your webinar or download your lead magnet. You can also create a process where the system will select what kind of email to send based on how people behaved in the previous emails you sent.
- SMS Marketing and Push Notices
GetResponse has an SMS webinar marketing system where you can send text messages to people. You can also send web push notifications if they agree to it. What this means is that you can market your content in many ways.
- Plus – it costs $40.18 per month; you can only conduct live sessions but not automated webinars or on-demand webinars. You will have access to a webinar funnel, but you cannot charge for your webinars.
- Professional – costs $81.18 per month; the maximum number of people who can attend is 300. You can charge money for your webinars. It also gives you access to automated and on-demand webinars.
GetResponse has a free trial for 30 days. It also has a free for life plan, but this free plan does not have a webinar.
17. Google Hangouts
BEST FOR: People who merely need software to do live meetings and events.
Google Hangouts is an entirely free to use webinar program. Even though it comes with certain limitations to host webinars, you can’t complain much if it’s available for free.
All you need here is a Gmail account to start hosting on Google Hangouts. The best part is that you can create a meeting with 30 attendees. Hangouts will also help you stream on YouTube so that you can expand your webinar reach.
- Accessible by Anybody
Google Hangouts works on the Google platform. Anybody who has access to Android or iOS or a computer can access the program. Google also has an app for this that people simply have to install on their devices.
- Has a Chat Function
The app has a chat function to speak to each other while the webinar is going on. Unlike other webinar platforms, the chat does not require any additional payment or upgrade.
- Easy to Use
While there are no automated webinars on the platform, anybody with a Google account can create a webinar. There is no need to download any kind of software to create a webinar or live meeting. The webinar creator only has to create a link to send to the people he wants to invite to the session.
- Screen Sharing Options
This webinar tool allows you to do screen sharing with the participants. There is also an option where you can shift from one presenter to another. People who are attending your webinar can also speak out if they have a question.
Google Hangouts is free to use. Only big companies would have to pay for private use, and the prices vary according to how big your company is.
There is no free trial for Google hangouts because it is completely free.
What is a Webinar and Webinar Software?
A webinar software program is a tool with which you can manage and host your webinars online.
A webinar is a term formed by combining “web” and “seminar.” In entirely simple words, a webinar can be described as an online seminar hosted by an individual/organization. It is also commonly referred to as web conferencing, webcast, and online conferences.
Generally, we hold webinars to engage with online audiences. For example, we want to show them pre-recorded videos or do live sessions of our lessons.
What Are the Benefits of Using a Webinar Software?
As webinars are growing, it is high time for you to look for the best webinar software which can help you grow your business in multiple ways in 2023 and should be simple to use.
1. Lots Of Attendees And Hosts
Business webinars are excellent for a large audience. Therefore, there is a greater possibility that the number of attendees will increase along with time.
Using webinar software is a great solution to allow hundreds of attendees to enter your webinar and engage in those sessions. With the increase in the attendee count, there is a need for multiple hosts to manage webinars, especially live webinars.
Thus, having webinar software for any kind of business is beneficial. Furthermore, since consumers are more reliant on online these days, webinars will become an essential part of any business in the future.
2. Pre-Recorded Videos Or Live Experience
The best part about using webinar software is that you can connect with people worldwide, at any time and any place. But despite the difference in individuals’ time zones throughout the globe, you can’t do a live session for every one of your attendees.
You can host pre-recorded sessions and bring out the live webinar experience for your attendees.
Pre-recording a session won’t give them a similar experience to any live webinar. But you can make your pre-recorded webinars more engaging and interactive by using features like:
- Active comment section
- Live polls and surveys during the webinars
- Pop-up and signups
- Live file sharing like PDFs and PPTs
Such features will help you turn your pre-recorded videos into an in-person session. Of course, as a host, you could be fast asleep, but your webinars are always live for your potential attendees.
3. Detailed Analytics For Better Understanding
Today, businesses rely on user data and analytics to execute better marketing strategies and increase their revenue.
Webinars bring in a lot of data. It is essential to analyze this data because, in the case of webinars, the audiences connect virtually with the business, and this data can help you understand your potential consumers better.
Most of the webinar software will have a detailed analytics dashboard to analyze your webinar attendees better and develop actionable steps to connect with them.
Their analytics dashboard should allow you to categorize your audience based on:
- Referral source
- Average time spent on your webinars
- Conversion rate
4. Market Your Products And Services
For every business, marketing is their backbone, and today, there are multiple ways to promote your business online.
It is where software programs for automated webinars can come in handy for marketers. All the established programs allow you to integrate with tons of tools, including marketing tools like email autoresponders, CRMs, Ad networks, and social media publishing tools.
Thus, integration with multiple online tools will make your life easy. For example, a webinar software program can help you manage everything from the beginning of the funnel, like getting traffic, converting them into leads, tracking them, and making sales.
5. Save Time and Money
In the long run, proper utilization of webinar software for your business in 2023 will prove to be both time-saving and money-saving.
Hosting an online webinar will cost a business less money compared to hosting a physical seminar. In addition, Webinars eliminate the need to travel, and you can host your live webinars from anywhere.
Proper use of webinar software will bring out several benefits for your business and marketing needs.
What is the best free webinar software?
Buying a paid webinar software can sometimes not be an option for someone. Even though multiple webinar platforms provide a free trial, in reality, those trial offers are to entice you for an upgrade to their paid plans.
Opting for free webinar software is a good option if you want to try a specific webinar service for free and understand how webinars work.
Here is the list of best free webinar software in 2023:
1. RingCentral Meetings
RingCentral Meetings is an HD video conferencing and screen sharing solution. In addition, they allow you to host virtual meetings, and you can use their free webinar software for better business collaborations.
Currently, it is entirely free, and it also allows you to host introductory video conferencing for up to 500 attendees.
LiveStorm has the best free plans for any webinar software not because of its features. Because as a free member, you get to expect what their paid service will be like, without having to pay. Livestorm’s free Plan enables you to host a webinar for up to 10 attendees.
Airmeet is another free webinar software that can help you host public events with SD recording and have single host access. They are known for hosting engaging, interactive, and fantastic events. In their free plan, you can host an event for up to 100 attendees.
4. Zoho Meetings
Zoho Meetings does offer a free plan with limitations, but it works best if you’re looking to peek into Zoho’s marketing ecosystem. Their free program allows you to host webinars with up to 10 attendees.
5. Stage TEN
Stage TEN is a webinar software designed for eCommerce business owners, and its features like drag and drop media, add overlays and mix real-time feeds makes it a user-friendly webinar tool.
Stage TEN offers an entirely free plan where you can host your webinars for up to 10 attendees.
How To Choose The Best Webinar Software For Your Business
Each webinar software is different in its way, and it is up to you to choose which webinar software would work best for your business.
To help you clear some thoughts regarding choosing the best webinar software for your business in 2023. I have come up with a list of top asked questions, and I will try to answer them in the best way possible.
1. Pre-Recording Feature
Once you’ve pre-recorded your webinar session, you can upload it to your webinar technology, and it starts to play when the webinar is live.
This feature of pre-recording your webinars will help you schedule your webinars on time and make them more accessible for your attendees.
2. Analytics Tool
Analytics is essential for any business to grow online. An integrated analytics dashboard in the webinar software will help you understand better.
Having good analytics will help you answer these questions:
- Where is the traffic source?
- Which age group is attending my webinars?
- Which region/location accounts for the most views?
- How is my traffic converting?
- How much average time does a person spend on my webinars?
- At what time in the day do you have the most people attending your webinars?
- No.of sales generated from a single webinar?
A better understanding of data and analytics help you understand your audience better. It also allows you to know your business better. Thus, a webinar software with a simple and in-depth analytical dashboard is essential.
3. Integration Capabilities With Other Software Programs
Most of the webinar software allows seamless integrations with multiple tools. These integrations will help a business in various aspects, but it accounts for a better marketing strategy.
Here, I want to mention some tools which are primarily available for integrations in a webinar platform:
- Email autoresponders like MailChimp, MailerLite, Drip, and ActiveCampaign
- CRM platforms like Salesforce and HubSpot
- Payment tools like Paypal, Stripe, and ThriveCart
- Productivity tools like Slack, Dropbox, Calendly, and PowerPoint
- Landing page builders like Unbounce, Instapage, and ClickFunnels
- Video streaming tools like Capsule, Facebook Live, and YouTube Live
- Social media tools like Zapier
- Analytics tools like Google Analytics and Heap
Remember, this list of integration tools will vary from one webinar software to another. But a good webinar software will cover the whole bundle of tools that are easy to integrate.
4. Offer Excellent Customer Service
Customer support plays an important role, especially when we’re dealing with online tools. It’s common to encounter technical glitches in any software.
But if a problem seems to occur repeatedly, then you can approach it in this way:
- Assess the problem: Understand what’s wrong and check with yourself whether you can do it all by yourself
- Use their resources: Most of the platforms will have their library full of questions. Generally, these questions will have the answers to the most common issues/problems.
- Contact customer support: If you can’t find any solution using the resource section. All the major webinar platforms do provide good customer support. It’s wise to contact them and elaborate on your problem.
- Wait for their response: Submit screenshots and screen sharing videos of your issue. Then, the customer support will check thoroughly and come up with a good solution.
A webinar software that is premium-priced is going to give you better customer support service.
5. Host Long Hours Of Seminars
Average webinars will last up to 45 minutes but can take up to 60 minutes.
However, deciding a webinar duration is not a straightforward answer; it depends upon factors like:
- How much content do you want to cover
- What sort of response do you want from your attendees
- How long do you want to run interactive stuff like polls and Q&A
- What kind of presentation model you’re using
- How often do you want to pitch your product/service
So choose the best software which can help you host a large audience with long hosting times.
6. Features To Improve Engagement
It is the one question you need to ask yourself while checking the features on any webinar software. For example, while hosting live webinars, it’s hard for the host to keep the audience interacting and, at the same time, deliver the right message.
To keep your live webinars interactive. You can use features like:
- Live Chat
- Screen sharing
- Q&A section
- Multiple document sharing
- Option for Interactive actions like raising a hand
Small features like these can make your webinars stand out and help you host live webinars in a fun, interactive, and engaging manner.
If you are focused on hosting live webinars more often, you should look for those interactive features that will help you make your live sessions more enjoyable and engaging.
Webinar Software FAQs
1. Is Zoom best for webinars?
No, Zoom is not the best app for webinars because it is intended for companies to do live conferences. So if you are a content creator, Zoom is not the best option for you. However, Zoom is the best live meeting option for big companies.
2. Which is the best app for a webinar?
The best app for webinars is Demio. It has a lot of options such as automated webinars, recorded webinars, and marketing platforms that would help you increase your audience count.
3. Which free platform is best for webinars?
The best free platform is Live Webinar. It has a free for life account. The thing is, you only have a limit of five attendees and two hours of recordings.
4. Which is better: GoToWebinar vs Zoom?
If you need a conferencing app for your employees or students, Zoom is a better option. However, if you need a real webinar platform to record and automate webinars, you have to go for GoToWebinar.
All the webinar platforms in this article are impressive. In addition, they will all work best for specific business needs in 2023.
So, what is the best webinar platform? Here is my take:
BEST FOR ALL-ROUNDER: The best all-around webinar platform is Demio. It has a complete suite of tools that you need, including marketing tools, webinar tools, and so much more.
BEST FOR RECORDED WEBINAR: The best one for the recorded webinar is MyOwnConference. I’m saying this because the maximum number of hours you can do on this platform is 10 hours.
BEST FOR ONLINE CONFERENCE: The best for online conferences Zoom. So far, it is one of the biggest platforms today used in meetings. In addition, big companies use Zoom to conduct live conferences and seminars.
Your business objectives and goals will be different from mine. So it’s wise to choose the best webinar software by considering factors like your budget, performance, support, and interface.