Creating Your Digital Business Card Step-by-Step (Free Options)

As a business owner, you probably understand the benefits of digital business cards but don’t know how to create a digital business card that people love. Worry no more!

Creating a professional-looking digital business card can make a great impression on potential customers. Besides, it can help you reach millions of clients worldwide.

The most exciting thing is that clients don’t need specialized apps to view the information on digital business cards. Instead, they can virtually receive the cards over the internet.

If you’ve never created a digital business card for your company, it’s time to do so. I’ll show you all the steps to follow to create a digital business card and leverage its benefits.

Here are the topics we’ll cover in this guide:

  • Step-by-step guide on how to create digital business card designs
  • What is a digital business card, and how can it benefit your business
  • Best apps to create a contactless business card

That said, let’s get started!

How to Make a Virtual Business Card

A Virtual Business Card on a Mobile Device

A digital business card is what every business needs to stay relevant in the digital world. As a result, many companies are using digital cards to reach clients virtually.

You can also cope with the digital transformation by designing a professional digital business card that showcases your expertise and engage your target customers.

Here are the steps to create an incredible digital business card.

Step 1: Choose the Technology for Your Digitial Business Card

Before you create a digital business card, you must decide the type of card you want.

Many technology options exist for creating digital cards, including QR codes, NFC technologies, and digital business card apps.

You must evaluate your needs to select what suits you best. In detail, here is how QR codes, NFC technologies, and digital business cards work.

QR Code Digital Business Cards

A QR code is a two-dimensional barcode readable by scanners and smartphones. It can store contact information, text messages, and website addresses.

You’ve probably used QR (Quick Response) codes at one point in your life. The good news is that you can also use them to create virtual business cards.

All you have to do is link your business information to the QR code attached to your business code. You can pin your QR code to emails, fliers, and brochures.

NFC Technology for Digital Business Cards

The Near Field Communication (NFC) technology allows devices to communicate when close to each other.

This technology has been fruitful in making contactless payments but can also be helpful in creating NFC business cards.

You can use NFC technology to transfer the information in a digital business card from one phone to another by bringing them close. Here are some options for NFC business cards.

Digital Business Card Apps

You can also use an app to create a professional digital business card. The good thing about these apps is that they integrate well with mobile devices.

The apps come with several business card templates and are easy to use. Besides, you can create multiple cards using these apps.

There are free versions of digital business card apps, making this option one of the most affordable ways to design a digital business card.

Step 2: Gather the Information to Add to Your Digital Business Card

A digital business card must have all the necessary information and media elements, like a hardcopy business card.

Having such information ready makes the design process easier and smoother. Then, you or the graphics designer must enter the data into a card creator.

If you don’t have such information ready, establish your brand identity, including your company logo, font styles, and color schemes to streamline the design process.

A few examples of the elements you can include in your digital business card include:

  • Your brand logo
  • Name and job titles
  • Business website link
  • Business email address
  • Business phone number
  • Save or download button
  • Your products or services
  • Social media links, like Facebook, Twitter, and LinkedIn

Pro Tip: Although a digital business card can contain all the standard information on a printed business card, it offers more features, such as the ability to update information on the card.

Step 3: Select a Professional Digital Business Card Design

A Template for a Professional Digital Business Card

If you plan to use a template to create a digital business card, then creating a design is as easy as following the creator’s instructions and entering the required data at the prompts.

However, if you plan to work with a graphics designer, you’ll have to create a project brief with all the required information and media assets, including your brand logo.

You may also have to provide your aesthetic preferences and example designs. Thankfully, many graphic designers can help you design a digital business card.

Here are the tips for creating the best digital business card designs.

  • Use simple color schemes that align with your company’s theme color. However, don’t use more than two or three colors on the business card.
  • Ensure your name and job title stand out on the digital business card. You can achieve that by making them bigger and bolder than other details.
  • Include high-quality visuals and a professional picture of yourself. You need to look confident, professional, and approachable in the photo.
  • Add precise contact details and a website link. You can link your website to the logo, banner, or hyperlink a distinctive button.
  • Use call-to-actions (CTAs) by prompting the viewers to click a particular link or button to access your website for more important ventures.

Step 4: Attach the Digital Business Card to Multiple Platforms

Now that you’ve created a high-quality digital business card, you can attach it to multiple platforms, including your Twitter, Facebook, and LinkedIn profile.

You can even attach the digital business card to your blog or personal website. However, most businesses also use QR codes to connect digital business cards.

The good news is that you can attach the QR code of your digital business card to marketing materials like brochures or the ends of email signatures on Outlook or Gmail.

Share your digital business card on multiple platforms to gain more exposure. Thankfully, there are several opportunities to use and share the cards.

Step 5: Share Your Digital Business Card with Potential Customers

Besides attaching your digital business card to your social media profiles, you can share it directly with your contacts, friends, and family members.

But before you share the cards with potential customers, you can practice using the digital business card to avoid possibly embarrassing situations.

For example, you can share the virtual business card with a close friend or family member and ask them to click the attached links to check if they are working.

Once you’ve confirmed that everything is working as it should, you can share the business card through texts, emails, and social media platforms.

What is a Digital Business Card?

QR-Based and NFC Digital Business Cards:

So far, you understand how to create or design a professional digital business card for your company. However, you may still wonder, “What is a digital business card?”

So, what’s a digital business card, and what are its benefits to companies?

A digital business card is an electronic form of a paper business card. It’s a computer file with contact information and media assets that you can share electronically between devices.

The primary difference between physical and virtual business cards is that the latter can be shared electronically between electronic devices.

You can store a digital business card on your smartphone, laptop, or other electronic devices that support the digital document, hence the other name, electronic business card.

So, what are the advantages of a digital business card?

Electronic business cards offer more benefits than physical business cards, such as:

  • Adaptability: If you make a mistake, change your business details, or get bored with the current card design, you can easily update the digital card with a few clicks.
  • Affordability: Creating virtual business cards doesn’t involve printing costs. While some digital card services charge subscription fees, it’s cheaper than printing cards in bulk.
  • Multimedia Capabilities: You can add more information to a digital business card, including multimedia files like videos, animations, and photos.
  • Clickable Links: You can add social media links to the digital business card to increase conversion rates. A customer only needs to click the links to contact you.

Best Apps to Create a Contactless Business Card

One of the best ways to create a virtual business card is through a digital business card app.

Most businesses use apps to create digital business cards, including paid and free versions. As a result, this makes it easier to design a card that aligns with your company’s theme.

The good news is that you can use free apps to create your digital business card.

Here are the best apps to create your digital business card for free.


HiHello offers a free plan to allow you to design and personalize a digital business card for free.

With this app, you can seamlessly manage your contacts and share your business details with anyone, including your social media accounts, email addresses, and phone number.

Consider using HiHello if you want to network with your contacts through personalized cards. The good news is that HiHello provides easy-to-use templates.


Haystack is another impressive app for creating a unique digital business card freely. It has an easy-to-use interface that makes it easy to share contact details.

You can take advantage of Haystack’s free plan features, including unlimited cards, shares, and contacts. Besides, the app allows you to add social links and images to your card.

Haystack's Monthly Plans and Subscriptions

Source: Haystack


KADO is one of the best business card apps for small businesses that are just starting. With this app, you can create a creative, persuasive, and engaging digital business card.

This digital business card app provides a user-friendly and streamlined experience for people who want to create and share virtual business cards faster.

Thankfully, you can share your contact information and social media links anywhere.

FAQs – Electronic Business Cards

1. How do digital business cards work?

A digital business card is an electric version of a printed business card. It contains all the details in the print business card but a digital form.

Depending on your most convenient options, you can create and exchange digital business cards over the internet through QR codes, NFC, or emails.

2. Are there any free versions available?

Yes! Many digital business card apps can allow you to design your electronic business card for free. They can be helpful when creating a card for yourself.

The good news is that the free versions of business card apps offer numerous design templates. So, you can choose a design template that complements your company’s theme.

3. Will a virtual business card increase my business exposure?

Yes! A digital business card can increase your business exposure when designed correctly and shared with different people on multiple platforms. As a result, it will increase conversions.

The good news is that some digital business card apps offer premium plans with tracking features. Therefore, you can track the number of views your digital card received.

4. How can I make a digital business card online for free?

Many apps and websites allow you to create digital business cards for free, including HiHello, Haystack, and KADO.

Although some of these online platforms offer a paid or premium plan, they also provide free plans with basic business card features. You can take advantage of the free plans.

How do I create a QR code for a digital business card?

Scanning a QR Code Using a Mobile Device

Source: Kaspersky

The easiest and quickest way to create a QR code for your digital business card is by using a QR generator. Thankfully, there are many QR generator tools to help you do that.

You only have to feed in the required information, and the tool will generate a unique QR code. Then, customers can scan the QR codes to access your digital business card.

Create Your Electronic Business Card

Now that you know how to create a digital business card that people love, you should do your best to make it as impressive as possible.

Include all the necessary media assets, including your brand logo, website link, social media profile links, and video links. A business card template can be helpful here.

Don’t forget to choose a color scheme that complements your company’s theme color. Thankfully, there are thousands of digital business card templates with various colors.

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